Privacy Policy

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Our Policy

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GSP Grounds Maintenance is a business partnership owned by brothers Gary and Stuart Pozzi. GSP Grounds Maintenance (GSP, we or us) we are committed to protecting your privacy. This policy explains when and why we collect personnel data when you interact with us, This policy details how we use the data and why it may be disclose to others.

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If you have any further questions please call us on: 07939 238077 or Email us at: gspground@yahoo.com

 

Personal data we collect

 

1. your name

2. Company name

3. your correspondence and communications with us

4. your contact details: postal address including invoicing and delivery addresses, e-mail address telephone and mobile numbers

5. Any other information you may submit to us during the course of any correspondence

6. GSP Grounds Maintenance website and Facebook page are not intended for children and we not knowingly collect data relating to children.

 

How do we collect information from you

 

1. When you contact us by calling us, emailing or mailing us about or product or services

2. When you contact us by calling us, emailing or mailing us about vacancies

3. When you use our website

4. When you use or contact us through our Facebook page

5. If you supply us with products or services

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How we use your information

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We use the information held about you to help us improve our website, to send you information about us and our services we think maybe of interest to you. The Information collect used by us in the following ways:

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1. To carry out our Contractual obligations from any contracts entered into between yourself and GSP and to provide you with the information and services that you may request or receive from us

2. To provide you with information about services we offer

3. To notify you about any changes to our services

4. To your enquires relating to services, products and job applications

5. To Confirm your identity

6. For crime and fraud prevention, detection and related purposes

7. To help us keep our website and facebook safe and secure

8. The information will be retained for as long as necessary for the reason it was obtained for or as required by law and for professional regulation

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Legal basis for us processing customer and supplier personal data

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We collect and use client and suppliers personal data because it is necessary for the pursuit of our legitimate interests our contractual relationships with our business partners or for pre-contractual measures on the basis of GDPR and with the purposes of complying with our duties and exercising our rights under a contract to a customer or supplier, complying with our legal obligations and obtaining consent from an individual for their information to be processed for marketing communication purposes.

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1. Our legal bases for processing customer data, is that it will be necessary for

2. Our legitimate interests

3. Performance of a contract

4. Compliance with our legal obligations and consent from the data subject specifically for marketing communication purposes​

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Examples of why we need to process customer data:

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1. Providing information on, and improving, existing services

2. Management of new and existing clients and suppliers;

3. Protecting clients, suppliers or other individuals and maintaining their safety, health and welfare

4. Invoices for preparation and storage of invoices in accordance with HMRC requirements

5. Complying with our legal and regulatory obligations

6. Handling client and third party contacts, queries, complaints or disputes

7. Management of ad-hoc customer Work Requests

8. Protecting us, our employees and our clients by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to us;

9. Effectively handling any insurance or legal claims or regulatory enforcement actions taken against us

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How long do we keep your personal data

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1. Client Invoices retained for 7 years for fulfilling our legal obligation to HMRC for accounting records

2. Supplier Invoices retained for 7 years for fulfilling our legal obligation to HMRC for accounting records

3. Clients and suppliers contact details retained for an unlimited time for fulfilling our contract with you and offering you relevant opportunities to engage us to work with you

4. Contractual information retained for an unlimited time for creating quotes, establishing working practices for current contracts and taking steps to enter into contracts with you

5. Client bank details are deleted after use only required on occasion that a refund

6. Supplier bank details are retained for remuneration of current and future contracts

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Who do we receive information from

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We may receive personal information from third party organisations in order to pursue and maintain our legitimate business interests. When personal data is received from an external source we check and verify that this data has been collected lawfully before continuing and that appropriate consent has been obtained for the pre-defined purposes below:

1. Third party portals for use for our business development purposes such as tender information etc. We use these services to respond to and register opportunities to tender for contract.

2. External parties we may use are assessed before we process any security and personal data

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Who do we share your information with

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1. Suppliers for the performance of any contract we have entered into with yourself

2. IT service companies who support our website and business systems

3. Your information shared internally to members of our team, this information is necessary for the performance of their job role

4. Laws organisations where GSP has a duty to disclose or share your personal data in order to comply with any legal obligation.

5. Organisations that may assist GSP in enforcing its contractual rights or meeting its contractual responsibilities.

    

Whenever we share your personal information with any other parties we apply the following measures to keep your data safe and protect your privacy. The information that we provide is necessary to deliver our services:

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1. We work closely with them to ensure that your privacy is respected and protected at all times

2. They may only use your data for the exact purposes we specify in our contract with them

3. We provide only the information they need to perform their specific services

4. Satisfaction of their contractual obligations to the Company as a data processor

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Your choices and rights

You have the right to ask GSP Grounds Maintenance for a copy of your personal data; to correct, delete or restrict processing of your personal data. We will retain your personal data only for as long as required GSP Grounds Maintenance legitimate reasons accordance with applicable law, to fulfil a service at your request, or to meet a legal requirement.

These are your data protection rights:

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1. The right to be informed about the personal data the Company processes on you

2. The right of access to the personal data the Company processes on you

3. The right to rectification of your personal data

4. The right to erasure of your personal data in certain circumstances

5. The right to restrict processing of your personal data

6. The right to data portability in certain circumstances

7. The right to object to the processing of your personal data that was based on a public or legitimate interest

8. The right not to be subjected to automated decision making and profiling

9. The right to withdraw consent at any time

    

Links to third party websites

GSP website and Facebook page may contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that GSP does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

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If you have any further questions please contact us

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Call us on: 07939 238077 or Email us at: info@gspgroundsmaintenance.co.uk

 

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at  https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

 

Changes to Privacy Policy

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We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

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To view our Cookie Policy Click Here

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